Connect as a Guest to another Companies Teams

 

Once you have received an invitation to access another company’s Teams or SharePoint, there are a few hoops to jump through – here is our guide.

Please follow the instructions to get set up properly.  Don’t worry if you are not currently a Microsoft user. You will be able to use your existing email address to access this workspace.

NOTE: Once you have access, anything you post and share in this Team will be visible to all members of the Team or Channel.

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One-off Set up Steps:

Please note, if signing in from a non-Microsoft account you may, on your first attempt, receive an error.  If you do, return to your original email, and restart the process.  It normally works on the second attempt.

1. You will receive an email inviting you to our Workspace.

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2. Open the email.
Feel free to have a read of it and then click Open Microsoft Teams.
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3. You might be asked to sign into your account. It might take a few seconds for this screen to appear.  From whatever email account you are signing in from, use the associated password.

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e.g. In this scenario, if you are signing from a Gmail account into Microsoft, you will use your  Gmail account password.  If signing in from a Microsoft account, you would use your Microsoft password etc.

4. Your browser will open, and you will be asked to accept the requested permissions. Read the detail and then click accept. 

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5. Wait a little bit, and then the following screen will open in your browser:

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If you already have Teams installed on your PC:

·          Click Open in the pop-up box (1)
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OR

·          Click Launch it now (2)
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·         Your Teams App will open.  You can switch between your organisation, and ours by clicking on your profile badge in the top right of the screen.  From the menu chose which organisation you want to view
 

If you don’t have Teams installed on your PC:

·          Click Use the web app instead (3), you may need to click Cancel in the Pop-up window first
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·          Teams will open in your browser

We recommend you save the link in your Browser to make it easy to find and use in the future

 

If you want to install the Teams app on your PC (our recommended option):

·          Click the ellipses (…) next to your profile badge and then Click Download the Desktop app

·          Microsoft Teams will install on your PC.  Just follow any onscreen prompts.

·         We recommend you pin the Teams app to your Task bar by right mouse clicking over the Teams badge. 
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Instructions for using Microsoft Teams

Using Teams

1.       Click the Chat badge on the left and find your Team in the Teams and channel list
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2.       Click in the Post tab to start or reply to a conversation.  Any messages posted here will be able to be seen by everyone in the Team.
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3.       Click on the Files tab to view or upload files.  Any files you add here will be able to be seen by everyone in the Team.
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We highly recommend that you bookmark this webpage for easy access in the future.  You can then use the bookmark to open the browser – you won’t need the email link.

 

Join a Teams meeting

The best way to join a Teams meeting is using the Teams App via your Desktop.  But you can also join the meeting from your Internet browser without needing to install the Teams App.

1.       From the emailed meeting invitation or calendar appointment, click on the Click Join the meeting now
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2.       If you have the Teams desktop app installed, click Open.  You will be directed to the meeting screen. 

3.       If you do not have the App installed, click Cancel.
 

4.       If you don’t have the app installed choose from the following 2 options:

a.       Select Continue on this browser and you will be able to join the meeting via your browser without installing any apps.
OR

b.       Select Join on the Teams app if you want to download the application (this is optional).
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5.       Then follow the on-screen prompts to join the meeting.

Follow the similar steps to join the meeting using the emailed invite on your mobile phone.

 

If you need any support, please get in touch with your organisational contact.