Custom365 outsourced contractor advising a team about modern workplace transformation

6 Advantages of Outsourcing vs. Recruiting In-House

As businesses increasingly embrace digital transformation, the need for efficient and secure management of productivity tools such as Microsoft Office 365 becomes crucial. One important decision that organizations face is whether to outsource their Office 365 administration and modern workplace implementation or recruit an in-house team for these responsibilities. In this article, we will explore the benefits of outsourcing over recruiting in-house for an Office 365 administrator and modern workplace implementer.


Outsourcing your Office 365 administration can be a cost-effective solution compared to recruiting and maintaining an in-house team. When you outsource, you eliminate expenses related to recruitment, training, salaries, benefits, and infrastructure. Outsourcing allows you to leverage the expertise of a specialized service provider, paying only for the services you require, and scaling up or down as needed.

Expertise, Specialization and Cross-Industry Exposure

Office 365 administration and modern workplace implementation require a high level of expertise and knowledge. By outsourcing, you gain access to a team of skilled professionals who specialize in Office 365 and have extensive experience in managing and implementing similar projects. These experts stay up to date with the latest industry trends, best practices, and security measures, ensuring your Office 365 environment is optimized and secure.

We also have knowledge in systems beyond the Microsoft stack, and can guide and implement solutions that would otherwise take days (if not weeks) of learning. We are across many industries with a variety of client sizes and personalities.  Which means we are very good at jumping hurdles and crossing bridges with unique perspectives from a lot of experience.  In-House resources can get pigeonholed with lack of broad experience.

Scalability and Flexibility

Outsourcing provides scalability and flexibility that in-house teams may struggle to match. As your organization grows or undergoes changes, an outsourced team can quickly adapt and accommodate your evolving needs. They have the resources and agility to handle complex deployments, migrations, and integrations, ensuring minimal disruption to your business operations.

Governance and Enhanced Security

Data security is a top priority for any organization. By outsourcing your Office 365 administration, you benefit from the expertise of professionals who specialize in implementing robust security measures. These experts stay informed about the latest security threats and ensure that your Office 365 environment is continuously monitored, patched, and protected against potential vulnerabilities.

Using a toolset engineered specifically for governance and oversight we can keep an observant eye across your tenant and be on hand when we need to step in and rectify any areas of risk.

Focus on Core Business Functions

Managing Office 365 administration and modern workplace implementation requires time, effort, and resources. By outsourcing these responsibilities, your internal team can focus on core business functions and strategic initiatives that drive growth and profitability. You can delegate the technical aspects to the experts, freeing up your team’s time to concentrate on activities that directly impact your bottom line.

Rapid Deployment and Support

Outsourcing Office 365 administration offers the advantage of rapid deployment and ongoing support. A dedicated service provider can quickly set up and configure your Office 365 environment, ensuring a smooth transition. Additionally, they can provide comprehensive support, troubleshooting, and proactive monitoring, minimizing downtime and maximizing productivity.


While recruiting an in-house team for Office 365 administration and modern workplace implementation might seem like a viable option, outsourcing offers numerous benefits that cannot be overlooked. By outsourcing, organizations can streamline their operations, leverage industry expertise, and ensure optimal utilization of Microsoft Office 365 to drive productivity and success in the digital era.

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"Let me help you with your digital transformation to a modern workplace in Office 365"
Ian Bennett
CEO & Workplace Transformation Consultant
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